Building a Customized Table of Contents Summary This step-by-step article describes several different numbering systems that you can use in documents that contain both chapter headings and appendix headings.
Write in plain English: Avoid using technical terms, unless it is part of the work place vocabulary. Spell out or explain acronyms and abbreviations.
Use the active voice: Be consistent in the use of terminology, tone and style of writing. Long sentences and paragraphs can be confusing. Use short sentences and phrases.
Numbered steps are easier to follow than long paragraphs. Include illustrations graphs, flow charts, tables, pictures, screen displays, examples of finished tasks where appropriate to clarify concepts and enhance understanding. It also adds visual interest.
Illustrations should be in proper proportion to nearby text. Write a detailed table of contents that include chapter headings as well as the next level of subheadings. Write a detailed index, including cross-references, to make it easy to find information.
A good index makes the manual usable as a reference work for future use. Check spelling and grammar. Implement any suggestions if appropriate.
The title page, table of contents, a glossary of terms if used and the index are prepared last. On the title page the following should appear: Name of the manual, author scompany name, publishing date. A copyright notice can be included, as well as acknowledgement of contributors if appropriate.
Presentation[ edit ] An attractive appearance and ease of use can motivate the trainees to use the manual and thus reinforce learning. Good page layout increase readability and make the information more accessible. The organization of the material on the page guides the eye of the reader — which areas get attention and in what order.
Graphic design principles[ edit ] Proximity:For example, the first appendix referred to in the main text could be 'A' or '1', the second 'B' or '2', etc.
Similarly, if you give one appendix a title, name any others. A list of appendices should appear after the Contents page.
Parts of Your Self-Published Book. A contents page is less common in fiction works but may be used if your work includes unique chapter titles.
A table of contents is never used if your chapters are numbered only (e.g., Chapter One, Chapter Two). An appendix includes any data that might help clarify the text for the reader but would. the second page of the document after the first contents page and insert a blank page as shown here by going to Insert tab, Pages group and click on the Page Break button.
The Layout of a Report.
1. Title page. The preliminary sections (i.e. Table of Contents) prior to the Introduction are not numbered. Appendices are usually labelled with letters, e.g.
Appendix B. 5. Font. Fonts that are easy to read are generally chosen for a report. Times New Roman, Arial and Helvetica are the most popular.
Apr 25, · How to number chapters, appendixes, and pages in documents that contain both chapter and appendix headings in Word Content provided by Microsoft For a Microsoft Word 97 version of this article, see Use a technique that suits you, e.g.
write summaries, paraphrases or quotations on note cards, or separate sheets of lined paper. Mark each card or sheet of paper clearly with your outline code or reference, e.g., IB2a or IIC, etc.